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Writing Style Guide

TCU Marketing & Communication follows the Associated Press Stylebook for capitalization, abbreviation, punctuation, spelling, numerals and other questions of language usage to build credibility within publications, demonstrate a commitment to professional communication and ensure consistency. If you do not have an AP Stylebook, you may purchase a book or subscribe to an online service at https://store.apstylebook.com/apstylebookonline.html.

These guidelines are for general use and are intended to be a resource for those who communicate with internal and external audiences on behalf of the university. Students and faculty engaged in academic writing would likely be better served by consulting the style guide(s) specific to their disciplines—such as Modern Language Association Style—or more general grammar/style guides.

The TCU Writing Style Guide complements the AP Stylebook for writing components specific to TCU and its entities.


Academic Units

AddRan College of Liberal Arts Use full, formal name on first mention; AddRan (or college) on subsequent references.

Bob Schieffer College of Communication Use full, formal name on first mention; Schieffer College (or college) on subsequent references.

College of Education Use full, formal name on first mention; college on subsequent references.

College of Fine Arts Use full, formal name on first mention; college on subsequent references.

College of Science & Engineering Use full, formal name on first mention; college on subsequent references. Use ampersand, not “and.”

Harris College of Nursing & Health Sciences Use full, formal name on first mention; Harris College or HCNHS (or HCHS) on subsequent references. Use ampersand, not “and.”

Neeley School of Business Use full, formal name on first mention. Use Neeley School on subsequent references. Only use M.J. Neeley School of Business when referencing the history of the school.

John V. Roach Honors College Use full, formal name on first mention; Honors College (or college) on subsequent references.

TCU and UNTHSC School of Medicine Use full, formal name on first mention. Use medical school for subsequent references.

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Award Names

Alumni Service Award

Bob Bolen Civic Leadership Award (Neeley School of Business)

Chancellor’s Award for Distinguished Achievement as a Creative Teacher and Scholar

Chancellor’s Staff Award for Outstanding Service

Claudia V. Camp Research and Creative Activity Award

College of Education Excellence in Education Award

Distinguished Alumni Award

Distinguished Student Award

Michael R. Ferrari Award for Distinguished University Service and Leadership

Neeley Alumni Business of the Year

Neeley Alumni Professor of the Year

Neeley Fellows Awards & Honors

Nordan Young Artist Award

Nordan Scholar Awards

Outstanding Young Professional Award

Valuable Alumni Award

Wassenich Award for Mentoring in the TCU Community 

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Board Names

Advisory board Always lowercase

AddRan Board of Visitors

board of trustees Always lowercase unless referencing to the TCU Board of Trustees

Brite Divinity School Board of Trustees

Chancellor’s Advisory Council

Clark Society Board

College of Fine Arts Board of Visitors

College of Science & Engineering External Advisory Board (EAB)

Education Board of Visitors

Frog Club Board

Harris College of Nursing & Health Sciences Board of Visitors

International Board of Visitors (IBOV) (Neeley School of Business)

John V. Roach Honors College Board of Visitors

National Alumni Board

Neeley Alumni Executive Board

Quinq Club Board of Directors

TCU Alumni Association

TCU Leadership Center Board of Partners

TCU Parents Council

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Buildings & Rooms

Official names and square footage of each can be found at https://bldglist.tcu.edu. The official TCU campus map, located at www.maps.tcu.edu, is the only map that should be distributed.


Use formal name of campus facilities with uppercase first letter in formal communication.

Example:  Mary Wright Admission Center

On second reference, if the proper name is used, drop the first and middle name/initial and retain uppercase.

Example:  Wright Admission Center

When the proper name is not used on second reference, lower case the name.

Example: admission center

Exceptions:

Brown-Lupton University Union; University Union (always capitalize; BLUU is acceptable for internal, on-campus use)


Amon G. Carter Stadium Use full name with middle initial unless simply calling it “the stadium.” Never use “Carter Stadium.”

Dee J. Kelly Alumni & Visitors Center Use ampersand not “and.” Refer to building by its full name or “the Kelly Center.”

Champions Club

Fast Break Club

Founders’ Club

Campus Commons Do not shorten name or lowercase

Intellectual Commons

The Art Galleries at TCU

Moudy Gallery

Fort Worth Contemporary Arts

Stuart Family Courtside Club

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Chairs & Professorships

A list of chairs and professorships can be found in the TCU catalog. To get to the list, go to

http://tcu.smartcatalogiq.com/current/Undergraduate-Catalog/Material-Resources/Chairs-and-Professorships

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Clubs & Special Interest Groups

Black Alumni Alliance

Frog Club Fort Worth Alumni Chapter only

Froggie Moms Houston Alumni Chapter only

Golden Frogs

Hispanic Alumni Association

Premier Frogs

TCU Alumni Career Network Fort Worth Alumni Chapter only

TCU Lettermen’s Association Use whole name on first reference. On later reference use “Lettermen’s Association.”

Parents Association

Quinq Club

Silver Frogs Two words

TCU Frog Club (Use “the Frog Club” on second reference)

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Dates, Seasons & Years

Dates

July 2011 (no day, no comma)

May 12, 2011 (day, comma — if the full date is used in a sentence, use a comma after the year as well—On May 12, 2011, the family took a vacation.)

Sept. 23-24, 2011 (not 23 and 24)

Sept. 3 (not September 3rd)

1990s (no apostrophe)

’90s

mid-1990s

Seasons

fall, spring, summer (seasons not capitalized)

fall 2011, spring 2011, summer 2011 (no comma when combined with a year)

Years

Follow these rules regarding “fiscal year” in all written reports and documents:

FY2017 (No space between the “Y” and the “2”)

Fiscal Year 2017

Do NOT use:
FY’17
FY
2017
FY17

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Degrees

We only include a class year after a name for TCU degrees. Maiden names are included to make it easier for classmates to recognize individuals.

Honorary Degrees

Honorary degree recipients are addressed as “doctor” in formal correspondence (i.e. Dr. John Smith) when they received the honorary degree from TCU only. When included in a biographical sketch, write out the degree followed by the words “honoris causa” to signify that the degree is honorary, not earned.

In TCU Magazine copy

Bachelor’s—Jennifer Maiden Smith ’10
Master’s—Jennifer Maiden Smith ’12 MBA
Bachelor’s and master’s— Jennifer Maiden Smith ’10 (MBA ’12)
Double master’s—Jennifer Maiden Smith ’10 MM (MBA ’12)
Bachelor’s, master’s and doctorate—Jennifer Maiden Smith ’10 (MBA ’12, PhD ’15)
Secondary bachelor’s only if a different year—Jennifer Maiden Smith ’10 (BS ’12)

Brite grads (especially in obituaries) will say they have a master’s in divinity (M.Div.), but it may actually be a B.Div. (no longer offered).

Ranch Management—Certificate: Jennifer Maiden Smith ’10 RM or Degree: Jennifer Maiden Smith ’10

In TCU Magazine Notes

Bachelor’s only
JENNIFER MAIDEN SMITH was promoted to president of XYZ Co.

Master’s only
JENNIFER MAIDEN SMITH MBA was promoted to president of XYZ Co.

Bachelor’s and master’s
JENNIFER MAIDEN SMITH (MBA ’12) was promoted to president of XYZ Co.

Bachelor’s, master’s and doctorate
JENNIFER MAIDEN SMITH (MBA ’12, PhD ’15) was promoted to president of XYZ Co.

In TCU Magazine Obits
JENNIFER MAIDEN SMITH ’10 (MBA ’12, PhD ’15) of Fort Worth on Jan. 1.

Graduate degrees and abbreviations

Available by discipline at https://graduate.tcu.edu/degrees-and-programs/degrees-and-programs/

Accounting, MAc
Art History, MA
Biology, MA
Biology, MS
Biology, Ph.D. (TCU Magazine does not use periods in PhD)
Business, MBA
Business, Energy Professionals (Energy MBA), MBA
Business, Executive (EMBA), MBA
Business, Health Care Professionals (Health Care MBA), MBA
Business, Professionals (PMBA), MBA
Chemistry, MA
Chemistry, MS
Chemistry, Ph.D. (TCU Magazine does not use periods in PhD)
Clinical Nurse Leader, MSN
Clinical Nurse Specialist Adult/Gerontology, MSN
Clinical Nurse Specialist Pediatric, MSN
Communication Studies, MS
Counseling, ME.d. (TCU Magazine does not use periods in MEd)
Criminal Justice, MS
Curriculum and Instruction, M.Ed. (TCU Magazine does not use periods in MEd)
Developmental Trauma, MS
Doctor of Nursing Practice, DNP
Educational Leadership, Ed.D. (TCU Magazine does not use periods in EdD)
Educational Leadership, MBA/Ed.D.
Educational Leadership, M.Ed.
Educational Studies: Counseling and Counselor Education, Ph.D.
Educational Studies: Curriculum Studies, Ph.D. (TCU Magazine does not use periods in PhD)
Educational Studies: Science Education, Ph.D. (TCU Magazine does not use periods in PhD)
English, MA
English, Ph.D. (TCU Magazine does not use periods in PhD)
Environmental Management, MEM
Environmental Science, MA
Environmental Science, MS
Geology, MS
Higher Education Leadership, Ed.D.
History, MA
History, Ph.D. (TCU Magazine does not use periods in PhD)
Journalism, MS
Kinesiology, MS
Master of Liberal Arts, MLA
Mathematics, MAT
Mathematics, MS
Mathematics, Ph.D. (TCU Magazine does not use periods in PhD)
MBA/MACS
MDiv
Music Education, MM.Ed.
Music, MM
Musical Arts, DMA
Nursing Education, MSN
Nursing Practice-Anesthesia, DNP-A
Physics with Business Option, Ph.D. (TCU Magazine does not use periods in PhD)
Physics, MA
Physics, MS
Physics, Ph.D. (TCU Magazine does not use periods in PhD)
Physics/Astrophysics, Ph.D. (TCU Magazine does not use periods in PhD)
Physics/Biophysics, Ph.D. (TCU Magazine does not use periods in PhD)
Physics/Business, Ph.D. (TCU Magazine does not use periods in PhD)
Psychology, MA/MS
Psychology, Ph.D. (TCU Magazine does not use periods in PhD)
Rhetoric and Composition, Ph.D. (TCU Magazine does not use periods in PhD)
Social Work, MSW
Special Education, M.Ed.
Speech-Language Pathology, MS
Strategic Communication, MS
Studio Art, MFA
Supply Chain Management, MS

Brite Divinity School
Master of Arts in Christian Service, MACS
Master of Theological Studies, MTS
Master of Divinity, M.Div. (TCU Magazine does not use periods in MDiv)

Brite Dual Degrees

The MSW-MACS, MSW-MTS and the MSW-M.Div. degrees represent the Master of Social Work, Master of Arts in Christian Service, Master of Theological Studies and Master of Divinity degrees.

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Events

Daryl D. Schmidt Lectureship on Religion in Public Life

Faculty and Friends Chamber Music Series

Fogelson Honors Forum

Frog Camp

FrogFest

Homecoming

Jane and Pat Bolin Innovation Forum

Latin American Music Festival

Leap Frog

Jim Wright Symposium

MBA/MS Invitational Supply Chain Case Competition

Moore Symposium

Paul F. Boller, Jr., Symposium on the American Presidency 

PepsiCo MBA Invitational Business Base Competition

PepsiCo MBA Invitational Case Competition

PianoTexas International Academy & Festival (No space between Piano and Texas, use ampersand, not “and”)

Richards Barrentine Values and Ventures® Competition

Robert D. Alexander Lectureship in the Liberal Arts

Tandy Executive Speaker Series

Texas Christian University Fall Convocation & Founders’ Celebration (use ampersand, not “and”)

TCU Cellofest

TCU Family Weekend

TCU High School Investor Challenge

TCU Investment Strategies Conference

The Festival of Student Scholarship and Creativity

Trinity Shakespeare Festival or Trinity Shakespeare Festival at TCU

Vicente Fox Forum of World Leaders

Women to the Power of 10

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Financial Aid & Scholarships

A list of most of the endowed scholarships can be found in the TCU catalog. All references should be consistent with this list.

Chancellor’s Scholars

Chancellor’s Scholarship

Dean’s Scholarships

Faculty Scholarship

Founders’ Scholarship

TCU Scholarship

If the scholarship you are looking for is not on the list, contact Donor Relations, donorrelations@tcu.edu, for the official name. To get to the list, go to

http://tcu.smartcatalogiq.com/current/Undergraduate-Catalog/Student-Financial-Aid

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Fundraising

Addison & Randolph Clark Society Use “the Clark Society” on subsequent reference, use ampersand, not “and.”


tagline:  TCU Clark Society: Leadership Donors Investing In TCU’s Future


Boilerplate—When writing about the Clark Society, include the following statement: “The Addison & Randolph Clark Society recognizes students, alumni, parents and friends who annually strengthen TCU with leadership-level investments. Clark Society members have a resounding and continuous impact across the entire campus, leading an effort to elevate the university through philanthropy. Annual gifts of $1,000 or more can be designated toward any program a donor wishes to support. For more information about the Clark Society, please visit www.clarksociety.tcu.edu, call the Donor Relations Office at 817-257-7806 or email us at donorrelations@tcu.edu. Gifts may be sent to University Advancement, TCU Box 297044, Fort Worth, Texas 76129. They also may be made by calling 817-257-7800 or online at makeagift.tcu.edu.

Clark Society Board

Clark Society Scholars

Clark Society Endowed Scholarship

Clark Weekend When referring to the Clark Society, use terms such as inclusive and fun. Emphasize support of our students as opposed to support of the institution.

Edward Clark Hall Named for Pamela and Edward Clark in recognition of their generous support to TCU. When writing about Clark Hall, remember: These gifts did not “fund,” “underwrite” or “make possible” the hall.

Junior Clark Society


tagline:  TCU Junior Clark Society: Giving Forward


50th Class Gift

fundraiser

gifts-in-kind

kickoff Do not use in reference to a campaign

Leap Frog

Marion Hall Marion Hall is named in recognition of multiple generous gifts to TCU by Anne and John Marion and The Burnett Foundation. When writing about Marion Hall, remember: These gifts did not “fund,” “underwrite” or “make possible” the hall.

Marlene Moss Hays Hall Named for Marlene Moss Hays in recognition of the generous support by she and her husband, Emeritus Trustee Spencer Hays. When writing about Marlene Moss Hays Hall, remember: These gifts did not “fund,” “underwrite” or “make possible” the hall.

needs When writing about a campaign, use words like “opportunities” and “priorities” to convey that the university meets needs.

Senior Class Legacy

TCU Calling All Frogs Phonathon

TCU Class Gift

TCU Frog Club…Scholarships for Champions

The Office of Annual Giving

Faculty/Staff Annual Campaign

B.M. & Frances Britain Society recognizes the many generous alumni and friends who have included TCU and/or Brite Divinity School in their estate plans. Use “the Britain Society” on second reference.

TCU Frog Club


tagline:  Scholarships for Champions


Use whole name on first reference. Don’t capitalize the “T” in “the.” On later reference use “the Frog Club.”

Mary Wright Admission Center The admission center was named for Mary Wright in recognition of multiple generous gifts to TCU by Bob and Mary Wright. When writing about the Clark Society, remember: Their gift did not “fund,” “underwrite” or “make possible” the admission center. This also applies to Marlene Moss Hays Hall, Marion Hall, and Pamela and Edward Clark Hall.

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Names & Titles


Use formal name on first reference

Example:  Chancellor Victor J. Boschini, Jr. (only us a comma before Jr. for Chancellor Boschini)

On second reference, Chancellor Boschini or the chancellor

Also: Chancellor Emeritus Michael R. Ferrari


Spaces after Periods

Use one space after periods at the ends of sentences and following initials/titles such as Mr., Mrs., Ms., Dr. and Rev.

Graduation Years

Patrick Beckham ’59 (no comma before or after year)

Floppy and Genevieve Blackmon ’43 ’44 (when both are graduates)

Jim ’57 and Eloise Holder (husband only is graduate)

Jim and Eloise Holder ’57 (wife only is graduate)

Initials

When two initials are used in a name, do not separate with a space. Example: J.M. Moudy. When referring to TCU board of trustee members, always include a middle initial, if applicable.

Junior, Senior and III

William D. Smith Jr. (no comma before “Jr.” except for Victor J. Boschini, Jr.)

William D. Jr. and Helen Smith (when wife is included)

William D. Smith III (no comma needed)

Titles

Academic Unless referring to a medical doctor, use the title “Dr.” when addressing faculty members only in formal correspondence.

Medical doctors


First reference:   Dr. Jane Doe OR Jane Doe, M.D., D.O., etc.

Second reference: Doe (no courtesy title)

Never: Dr. Jane Doe, M.D. (redundant)

Example: Dr. Jane Doe is director of the pediatrics department at Your Hospital USA. Doe has served in this role since 2004. OR

Jane Doe, M.D., is director of the pediatrics department at Your Hospital USA. Doe has served in this role since 2004.


Doctorates


First reference: John Doe, Ph.D. OR Professor John Doe

Second reference: Doe (no courtesy title)

Example: John Doe, Ph.D., is head of the political science department at Your University USA. Doe has served in this role since 2004. OR

Professor John Doe is head of the political science department at Your University USA. Doe has served in this role since 2004.


Cabinet Members

Andrea Nordmann, chief university compliance officer

Brian G. Gutierrez, vice chancellor for Finance and Administration

Bryan C. Lucas, chief technology officer

Darron Turner, chief inclusion officer and Title IX coordinator

Don J. Whelan Jr., vice chancellor for University Advancement

James R. Hille, chief investment officer

Jean M. Mrasek, chief of staff

Jeremiah Donati, director of Intercollegiate Athletics

Kathy Cavins-Tull, vice chancellor for Student Affairs

Nowell Donovan, provost and vice chancellor for Academic Affairs

Tracy Syler-Jones, vice chancellor for Marketing & Communication

Victor J. Boschini, Jr., chancellor

Yohna Chambers, vice chancellor for Human Resources

Formal Correspondence

When wife is Dr. and husband is Mr., use Dr. Lynn D. and Joseph W. Ball; Dear Dr. and Mr. Ball

When both spouses are doctors and share a surname, use Dr. Joseph W. Ball and Dr. Lynn D. Ball; Dear Drs. Ball

When both spouses are reverends and share a surname, use Rev. Joseph W. Ball and Rev. Lynn D. Ball; Dear Revs. Ball

Reverend comes first unless the doctor is a TCU/Brite employee (i.e. Dr. Newell Williams, president of Brite Divinity School, would come before his wife Rev. Sue McDougal)

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Publications & Media

eleven40seven (student-run publication)

Endeavors

Harris Magazine

Image magazine (student-run publication)

Impact Clark Society’s newsletter

Intentions Gift Planning’s newsletter

Neeley eNews

Neeley Magazine

TCU 360

TCU Magazine

TCU News Now

The Boller Review: A TCU Journal of Undergraduate Research and Creativity. On second reference use “The Boller Review.”

the TCU Daily Skiff Do not capitalize or italicize “the”

TCU This Week

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General

ampersand (&): Use the ampersand (&) if it is a formal part of the title or name

artist-in-residence

assistantships

Bleacher Creatures

boardroom

campuswide (words created with the suffix “wide” are written as one word with no hyphen)

capitalization: Capitalize sparingly; lowercase academic subjects/majors and minors unless they are proper nouns (mathematics, French). Capitalize the formal, full names of centers, bureaus, institutes, schools, colleges, departments, administrative offices, boards and committees; lowercase informal usages. Examples: Center for Cultural Analysis (formal), cultural analysis center (informal); Office of Residential Services (formal); residential services (informal); Graphic Design Program (formal), graphic design (informal). Capitalize titles when immediately preceding a name, never following a name.

chairman, chairwoman (chair or co-chair is acceptable)

choreographer-in-residence

Collegiate Beaux Arts

comma Do not use a comma before the word “and” in a series.

TCU Core Curriculum Full name on first reference; core curriculum on second reference

course titles Capitalize the proper name of a course to denote a course of study

coursework

cum laude

DanceTCU

distinguished guest artist

dormitory Do not use; TCU prefers residence halls

emerita (feminine singular), emeritus (masculine singular), emeriti (masculine plural), emeritae (feminine plural)

entrepreneur-in-residence

executive-in-residence

Facilities Master Plan

Fort Worth Not “Ft. Worth”

Frog Horn

Fundraising (no hyphen)

GPA Always use when referring to grade-point average

health care

HIIAT (Health Innovation Institute at TCU)

Homecoming

Horned Frog Use Frogs on second reference

HyperFrogs Student spirit organization

interim Capitalize when in a title preceding a name; do not capitalize when following a name

intramural (competitive units within a single community or institution)

intermural (competitive teams from different universities)

kickoff (one word if adjective or noun, avoid in reference to campaign events)

kick off (two words if verb)

KinderFrogs School

LiiNKâ or LiiNK Project (Let’s Inspire Innovation ‘N Kids Center)

Luther King Capital Management Center for Financial Studies LKCM Center for Financial Studies on subsequent references

magna cum laude

Metroplex (capitalize when referring to Dallas-Fort Worth Metroplex)

mortarboard

obituary Never obit

one-on-one

Pat Schieffer Use on all references

ratios Use figures and hyphens: a 2-1 ratio

SERC Science & Engineering Research Center

Starpoint School

state-of-the-art

student-athletes

summa cum laude

SuperFrog

TCU No periods between letters

TCU IdeaFactory

teacher-scholars

The Commission on the Future of TCU Italicize complete name; do no italicize when using the Commission on later reference

tip-off

T.J. Brown & C.A. Lupton Foundation Use full name on first reference; Brown-Lupton Foundation on second reference

theatre TCU Department of Theatre, theatre major, Jerita Foley Buschman Theatre

TRiO programs Federal outreach and student service programs to support participants from disadvantaged backgrounds

Trustee Always capitalize when referring to TCU or Brite Trustees; lowercase others

Vision in Action: Followed by name (i.e. Vision in Action: Lead On)

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